Features of Tea Bags Logistics & Packaging Solution

1. Item Creation

A. Packing Material Item Creation.

The system can create and keep each packing material according to its modularised criteria levels as mentioned below.

  • Customer
  • Brand
  • Standard
  • Carton Type
  • Packaging style
  • Packing Method.

B. Raw Material Item Creation.

The system can create and keep each raw material according to following criteria as listed below.

  • Flavours
  • Tea
  •  Blend
  •  Common

C. Finished Goods Item Creation.

The system can create and keep each Finished Good according to following criteria as per customer’s request.

  • Customer
  • Brand
  • Standard
  • Carton Type
  • Packaging style.

2. Products Formula Maintenance

The system maintains every finished product’s, Production Formula of Packing Materials and required quantities, Essences and required quantities, Tea Blend and it’s required quantities.

These formulations gets utilized by the system to generate Logistics Sheets for Pre scheduling, Allocating & preparation of stocks with required quantities as and when Infinity Logistics receives the orders from their Customers.

3. Shipping Orders

When Infinity Logistics receive Orders from customers (Customer P.O) a new Shipping Order is placed along with the required quantities of finished goods (Master Cartons). A new Production Order Number is created at this stage which is used throughout the production process.
Based on the Production Order number, the Logistics Report is generated and is use to estimate the Production Cost of that particular order.
Production Order number and its items is then used to do the scheduling of the Production Plan.

4. Procurement of Materials

The system identifies each confirmed orders’ Materials and required quantities and also considers the existing available material stocks to generate the Purchase Request Note.

The system generates Purchase Orders using approved Purchase Request Note to Order the Items from identified Suppliers for each material. Previously ordered item’s details (Suppliers name and previous purchase cost price) gets utilized when placing new orders. Purchase Orders can be sent to suppliers as Hard Copy (printout), via Fax or Electronically (email).

5. Inventory Control

A. Goods Receiving Notes (GRNs)

The system accepts only Ordered Materials (P.O) from various Suppliers and generates the Goods Receiving Notes as and when the warehouse receives the materials. Materials Stock quantity gets updated (Added) at this stage and system maintains each material’s unique purchase price according to the GRNs generated. Suppliers’ invoice details are also maintained.

B. Material Requisition Notes (MRNs)

The system uses the MRN to request the Production materials to the Production department based on the Production Order number. The system automatically identifies the required items and quantities when generating the Material Requisition Note.

C. Goods Issue Notes (GINs)

The Stores uses the MRN hard copy to identify the materials requested by Production Department and issues the materials by generating Goods Issue Notes (GINs).
Materials Stock quantity gets updated (Deducted) at this stage and system maintains each material’s unique GRN purchasing price when GINs are generated. BPL Order numbers are maintained for every GIN generated for Production area. Identified Un-usable materials received from Suppliers are returned to suppliers are also maintained using the GINs.

D. Production Returns Notes (PRNs)

Balance Materials after the production are returned to the Stores and stock gets updated by the use of Production Returned Notes.

E. Goods Re Receives from Suppliers (GRRNs)

When Infinity Logistics re-receives the items from suppliers (un-usable items which are sent to Supplier earlier), GRRNs is used to enter these materials to the system.

6. Production Planning

A. Production Order Scheduling

Based on the Production Order number and Finished Goods to be produced are scheduled by using the Production Order Scheduling module.
The system allocates machines (Tea Bagging Machines) based on customer order priority and the availability of materials.
The system indicates and maintains each Tea Bagging machine’s next available time.

B. Production Actuals

Daily Actual production details is entered and maintained for each machine (Tea Bagging Machine) by using the System.

7. Production Order wise Pre & Post Costing

The system generates an Estimated Cost per each Finished Good/Production Order. After the production completes, the system re-calculates all actual issues related to that particular Production order and generates the Post Costing Report.
This report consist of the Cost Comparison (of pre and post cost of each material) and the Variance.